What we do
Our primary mission is to educate and ensure compliance on all matters pertaining to the Performance Evaluation System (PES). We seamlessly achieve this in three areas: application, policy & compliance, and processing. These pages and the "Performance" tab on Marine Online provide the pertinent tools required to answer questions regarding PES.
Address:
MANPOWER MANAGEMENT
RECORDS AND PERFORMANCE BRANCH (MMPB-23)
2008 ELLIOTT ROAD
QUANTICO, VA 22134-5030
"The completed fitness report is the most important information component in manpower management. It is the primary means of evaluating a Marine's performance. The fitness report is the Commandant's primary tool available for the selection of personnel for promotion, retention, career designation, resident schooling, command, and duty assignments. Therefore, the completion of this report is one of an officer's most critical responsibilities. Inherent in this duty is the commitment of each reporting senior and reviewing officer to ensure the integrity of the system by close attention to accurate marking and timely reporting. Every officer serves a role in the scrupulous maintenance if this evaluation system, ultimately important to both the individual and the Marine Corps. Inflationary markings only serve to dilute the actual value of each report, rendering the fitness report ineffective. Reviewing officials will not concur with inflated reports." - Gen. Charles Krulak, 31st CMC.
AUTOMATED PERFORMANCE EVALUATION SYSTEM (A-pes)
A-PES is the primary means of preparation and submission of fitness reports. You can access A-PES through the 'Resources' tab on Marine Online. Those without access to A-PES may access a PDF version of the fitness report under the 'Resources' tab on our main page.
To view your Fitness Report inventory or to check for possible date gaps you must go to the 'Command Resources' tab on the A-PES website. The 'Missing Last Annual' feature is currently down for maintenance. To view a units 'Missing Last Annual' report, you must email the Policy & Compliance section at: smb.manpower.mmrp-31@usmc.mil with both the RUC and MCC you are seeking.
As with any computer-based system, there are maintenance issues that occasionally affect the system. We are continually working to improve and upgrade services on a daily basis. Any issues, glitches with the system, or system access should be addressed by the A-PES helpdesk at hqmc.a-pes@usmc.mil.
General Fitness Report Matters
We understand that not all questions can be answered on a website so we encourage you to email us at smb.manpower.mmrp-30@usmc.mil with your general fitness report questions or concerns and we will respond within 10-14 business days.
what we do
The Policy, Compliance and Corrections section is responsible for fitness report policy, research, correction, and accountability for all active duty and reserve personnel. We provide liaison support for promotion and selection boards, provide briefs to resident PME schools, approve PES waivers, provide units with Commander's Timeliness Reports, supervise adherence to PES policy, conduct corrections to fitness reports which have already been processed, conduct audits of fitness report records, provide personnel to serve as Inspectors for the IGMC team regarding PES matters, provide PES manual interpretations and recommend policy changes as appropriate.
TIMELINESS
Non-compliant reporting officials will be given one courtesy reminder from MMPB-23 to complete late reports. If the reporting official’s non-compliance trend continues, the CMC will notify the Marine’s reporting chain of his or her continued non-compliance.
ADMINISTRATIVE CORRECTIONS
WHAT IS AN ADMINISTRATIVE CORRECTION?
Anything in section A of the fitness report and factual data contained in Sections I and K (i.e. name, rank, billet title). If the matter cannot be verified through official records and/or needs additional justification, it is most likely not an administrative correction.
Examples that ARE NOT administrative corrections are: attribute marks, Sections I and K comments, comparative assessment markings, MRO’s status selection in section A, RS’ grade recommendation for gunnery sergeants, etc… These items are considered substantive (opinionated) and require submission to the Performance Evaluation Review Board (PERB) if requesting any changes. Contact the PERB section (MMPB-21) for more details regarding the process at smb.manpower.mmrp-13@usmc.mil.
HOW DO I REQUEST AN ADMINISTRATIVE Correction?
Submit a completed Appendix G (MCO 1610.7b) to smb.manpower.mmrp-31@usmc.mil and attach any/all supporting documentation. A PDF copy of the Appendix G can be found under the 'Resources' tab on our main page.
Any admin correction to a fitness report must be initiated by the MRO as it is their report and not the reporting officials. The MRO must sign the Appendix G and obtain concurrence for any change(s) by either the RS/RO of that specific report. The RS/RO of the report must also sign the Appendix G endorsing such request.
FITREP DATE GAPS AND OVERLAPS
Date gaps or overlaps of 30 days or less are not considered significant by HQMC and do not require correction, as such, MMPB-23 will not action requests for date gap/overlap corrections unless the period is 31 days or longer.
The majority of date gaps are caused by errors in the "period covered" portion of the fitness report. Marines often forget to include any periods of Leave/Delay/Travel when beginning a new MROW after transferring to a new command. Marines also typically overlook the dates of their previous report and input an incorrect "From" date when beginning a new MROW.
Admin fillers
Marines may request an admin filler to cover date gaps in their record as a result of unique situations.
Commands: Marines who are reduced to Corporal do not receive admin fillers until they are promoted back to the rank of sergeant. Yes, we understand they show up on your date gap reports. Unfortunately, they will continue to show as having a date gap until they are promoted to Sergeant and subsequently receive an admin filler by MMPB-23.
commander's timeliness report (CTR)
This report provides commanders with specific information on the status of all fitness reports within their unit, sorted by reporting official. To receive a CTR, commands must email smb.manpower.mmrp-31@usmc.mil with both the RUC and MCC they are requesting. Currently, CTRs can only be pulled by HQMC. Commands shall request a CTR at least quarterly and shall maintain the reports on file for a minimum of 12 months. The system used to generate CTRs does not have the capability to pull past reports and only allows us to pull real-time data.
Inspector general of the marine corps (igmc)
The IGMC is the principal advisor on inspection matters and is the "eyes and ears of the Commandant." The IGMC conducts command inspections of Marine Corps units across the Total Force as a part of the overall Department of the Navy Inspection Program.
The Policy, Compliance and Corrections section provides personnel to serve as Inspectors for Functional Area 1610 (PES). Upon request, we conduct Assist Visits to better prepare Functional Area Managers for inspections. Commands requesting an Assist Visit are responsible for funding of TAD. A PDF version of the Functional Area Checklist 1610 can be found on the 'Resources' tab on our main page. Additionally, all PES briefs can be found under the same location for training purposes.
what we do
The fitness report processing and audit section is responsible for initial screening and processing of all fitness reports. This section also returns reports not in compliance with policy, which have not yet been processed, back to reporting officials for correction. We actively work with HQMC level board sponsors, career counselors, reporting officials, and unit leadership (adjutant, sergeant major, or executive officer) to ensure submitted reports are in compliance with policy and are processed and available for the Commandant’s use.
FITNESS REPORT PROCESSING
Our team receives approximately 2,000 reports daily from across the Total Force. Each report is carefully screened to ensure administrative and procedural correctness and will be processed if they meet such criteria. Fitness reports are processed in the order they are received - from oldest to most recent. Priority processing is reserved for Marines who have been flagged by the Promotions section for a Board. Priority processing is also reserved for Marines pending a reenlistment. Contact smb_hqmc_fitrep_processing@usmc.mil if a Marine is pending reenlistment and has a fitness report pending at HQMC. If a report has been with HQMC for over 30 days and has not yet been processed, it is most likely with our Audit team.
fitness report audit section
When a report is being screened and has been identified as incorrect or not in compliance with policy, it is immediately sent to our Audit team. Our Auditors conduct research on the report to pinpoint all errors and take necessary action IOT ensure the report becomes administratively and procedurally accurate and processed. Reports in the audit queue are also processed in the order received - from oldest to most recent.
Reports that require action beyond MMPB-23 will be returned to the respective reporting official with guidance for corrective measures via E-Mail. It is the responsibility of reporting officials and the MRO to ensure timely action is taken on returned reports. Once a report has been re-submitted to HQMC, reporting officials must notify MMPB-23 at smb_hqmc_fitrep_processing@usmc.mil so the report can be processed in a timely manner. Be sure to include the Fitrep ID of the re-submitted report to prevent any delays in processing.
fitness report submission
Timely submission of fitness reports is critical. Reporting Officials must ensure MMPB-23 receives completed reports within 30 days after the end of the reporting period or 60 days for adverse reports. The most recent annual fitness report schedule can be found under the 'Resources' tab on our main page.
Fitness reports completed through A-PES are automatically submitted to the Processing section for action. Reporting Officials who do not have access to A-PES may utilize a hardcopy of the MROW. A copy can be found under the 'Resources' tab on our main page. All fitness reports will be typed, not handwritten. The information received from hardcopy reports are manually entered into A-PES by our Processing team, and thus take a little more time to complete. The RS, RO, SMR, 3OS, or their Trusted Assistants, as applicable, will submit the completed fitness report to smb_hqmc_fitrep_processing@usmc.mil. Reports may not be submitted by the MRO.
what we do
The JEPES section promulgates policy and processes, maintains JEPES Worksheet information, and serves as the administrator of the JEPES. While the Approver is charged with final approval authority for all JEPES worksheets, MMPB-23 has the capability to assist with complex situations and advise on policy. Additionally, the section provides education to the Total Force, provides help desk services, and generates reporting on unit performance, compliance and timeliness.
how jepes works
JEPES is the means by which Marines in the grades of Private through Corporal are evaluated and recommended for promotion to the next higher grade.
JEPES puts control into the hands of the individual Marine. The Performance Evaluation System (PES) score that is used for promotion on a monthly basis is comprised of four equally weighted pillars, each worth 25% of the Marine's overall score. 75% of the Marine’s score comes directly from training (PFT, CFT, Rifle, MCMAP, PME and Self-Education). The command adds to the remaining 25% based on the Marine’s Leadership, Mission Accomplishment (in or out of MOS), and Character. JEPES allows Marines to see where their current scores fall in relation to their peer group for promotion. Scores are earned, no points are awarded for TIG as in the legacy system. JEPES Scores are calculated monthly so Marines can improve their standing by re-running events, finishing more courses, or earning more qualifications in order to boost their score.
breakdown of the four pillars of jepes
Warfighting consists of the rifle score (worth 12.5%) and the level MCMAP belt a Marine is (also worth 12.5%).
Physical Toughness consists of a Marine's PFT (worth 12.5%) and their CFT (also worth 12.5%).
Mental Agility consists of MOS Courses and Qualifications (worth 50%), MARINENET courses (worth 20%), Degrees (worth 10%), Self-Education In Grade (worth 10%), and Self-Educations In Service (worth 10%).
Command Input consists of character (8.3%), MOS/mission accomplishment (8.3%), and leadership abilities (also worth 8.3%).