Performance Evaluation (MMPB-23)

Manpower Management
Records and Performance Branch (MMPB-23)
2008 Elliot Road
Quantico, VA 22134-5030

Fitness Report Submission

Check Your Fitness Report Status, MCC and RUC DateGap Query & Missing Last Annual have moved to the Automated Performance Evaluation System (A-PES) site under the MMRP tab. The primary method for the submission of fitness reports. As with any computer-based system, there are maintenance issues that continually affect the system. We are continually working to improve and upgrade services. Any issues, glitches with the system, or system access should be addressed by the A-PES Customer Service at HQMC.A-PES@usmc.mil.

Administrative Corrections and Commander’s Timeliness Reports

Marine Reported On: For assistance with administrative corrections or administrative filler, please visit MMPB-23C FITREP Policy, Compliance & Corrections 

Functional Area Manager/Command Deck Leadership: To request a Commanders Timeliness Report, please submit your request to the following organizational mailbox: smb.manpower.mmrp-31@usmc.mil. Anticipate receiving the information in five (5) business days or less.

General Fitness Report Matters

We understand that not all questions can be answered on a website so we encourage you to email us at smb.manpower.mmrp-30@usmc.mil with your general fitness report concerns and we will respond within 10 business day.

The Policy and Compliance Section (MMPB-23C) is responsible for fitness report policy, research, correction, and accountability for all active duty and reserve personnel.

Fix date gaps and overlaps

• Make administrative changes to processed fitness reports and master brief sheets

• Provide PES manual interpretations

• Provide PES briefs upon request (commands are responsible for funding)

• Approve PES waivers

• Give guidance on the PES portion of the IG checklist

• Provide Commanders Timeliness Reports

• Enforce PES timeline compliance upon non-compliant reporting officials

TIMELINESS

Non-compliant reporting officials will be given one courtesy reminder from MMPB-23 to complete late reports. If the reporting official’s non-compliance trend continues, the CMC will notify the Marine’s reporting chain of his or her continued non-compliance.

ADMINISTRATIVE CORRECTIONS

The information below can be found in Chapter 8 of the PES Manual, MCO 1610.7.

MMPB-23 is the unit within MMRP that receives, processes, approves, and completes administrative corrections to fitness reports.

WHAT IS AN ADMINISTRATIVE CHANGE?

Anything in section A of the fitness report and factual data in sections I and K (i.e. name, rank, billet title). If the matter cannot be verified through official records and/or needs additional justification, it is NOT an administrative change.

Sample changes that ARE NOT administrative change: attribute marks, sections I and K comments, Christmas tree marking, MRO’s status selection in section A, RS’ grade recommendation for gunnery sergeants, etc…

HOW DO I REQUEST AN ADMINISTRATIVE CHANGE?

• Email MMPB-23 at SMB.Manpower.MMRP-31@usmc.mil with your request and attach all supporting documentation

• Call MMPB-23 at (703) 784-3434

• Visit us in-person at 2008 Elliot Road MCB Quantico, VA 22134 / 2nd Deck

Changes to fitness report dates require concurrence from the RS or RO on the affected report and are required to be submitted in naval letter format as shown in appendix G of the PES manual. A sample correction letter is provided below.

Commands: Marines who are reduced to corporal do not receive administrative fillers until they are promoted back to the rank of sergeant. Yes, we understand that they show up on your date gap trackers. Unfortunately, they will continue to show as having a date gap until they are promoted to sergeant and subsequently receive an administrative filler by MMPB-23.

FITREP DATE GAPS AND OVERLAPS

The information below can be found in Chapter 8 of the PES Manual, MCO 1610.7

MMPB-23 is the unit within MMPB that receives, processes, approves, and completes administrative corrections to fitness reports.

INFORMATION

a. MMPB-23 WILL NOT correct date gaps/overlaps that cover less than 30 days

b. Any request to have a date gap filled has to be accompanied by proof that the requestor attempted to contact the appropriate RS and RO to have a valid report written (i.e. email traffic to the reporting officials)

c. If after 30 days the requestor has not received any correspondence back from either reporting official, the requestor will send his/her request to MMPB-23 with the names and any available contact information for both the RS and RO. If MMPB-23 is not able to make contact with either reporting official, the administrative filler will be created and added to the requestor’s record.

The fitness report is the Commandant’s primary tool available for the selection of personnel for promotion, retention, career designation, and resident schooling, command, and duty assignments. – General Charles Krulak, 31st CMC.

OUR BUSINESS

We actively work with HQMC level board sponsors, career planners, reporting officials, and unit leadership (adjutant, sergeant major, or executive officer) to ensure submitted reports at HQMC MMRP that are in compliance with MCO 1610.7 (applicable version) and associated MARADMIN(s) are processed and available for the Commandant’s use.

Note: MMPB-23F does not have a support feature for a Marine Written On (MRO). Pending our processing of a fitness report, the MRO may utilize A-PES, report chain, and the OMPF to find out the status of a report written on them.

FITNESS REPORT PROCESSING

Reporting officials are to submit the completed fitness report to HQMC MMPB by via A-PES, PDF e-mail to our organizational email address, and walk-in for in-person printed paper report drop off. For non A-PES fitness reports, submission may be made on behalf of the reporting officials by their trusted party or unit leadership.

Submitted reports are processed in the order received (excluding the priority group). We try our best to process reports within 30 business days upon receipt but may take about 60 business days during peak season (May – October) due to large population boards.

Our team receives and screens about 1,000 reports daily, ensuring administrative and procedural correctness. Not compliant reports will be returned to the respective report official with guidance for corrective action by A-PES and E-Mail.

Note: A-PES is currently not equipped to communicate to users externally, so we rely on emailing reporting officials when we return reports for corrective action as a means to notification. We ask that reporting officials ensure their contact information in Marine Online is always up-to-date.

TIME SENSITIVE FITNESS REPORTS

We prioritize reports based on MRO population data provided by about 30 HQMC level board sponsors, career planners, and unit leadership due to their direct role in package submission for the Commandant’s use.

• HQMC Level Sponsors are to provide MMPB-23 with the MRO population data immediately before or once the respective board announcement maradmin is published. This will help us stay in step with the board and signal to the applicable MRO, reporting officials, and unit leadership that their submitted report has been added to our priority group. The president of a board may request processing of relative fitreps even after the start date of the board.

Note: We may have multiple boards running concurrently.

• Career planners are to immediately notify us when a package is submitted on a Marine whose report is pending review at HQMC MMPB. Unit leadership and reporting officials may also contact us for expedited processing in support of a submitted retention package.

• Command leadership may contact us for expedited processing in support local enlisted meritorious promotion boards

Junior Enlisted Performance Evaluation System (JEPES) is activated and the means to evaluate Junior Marines from 1 February 2021 onwards. “Performance” tab on MOL will host the JEPES which will replace the PRO/CON and Composite Score system for Marines of the ranks Private through Corporal.

– JEPES puts the control into the hands of the individual Marine. 75% of the Marine’s score is directly from training (PFT, CFT, Rifle, MCMAP, PME and Self-Education). The command adds to the remaining 25% based on the Marine’s Leadership, Mission Accomplishment (in or out of MOS), and Character.

– JEPES allows Marines to see where their current scores fall in relation to their peer group for promotion. Scores are earned and no points will be awarded for TIG as in the legacy system.

– JEPES Scores are calculated monthly so Marines can improve their standing by re-running events, finishing more courses, or earning more qualifications.

– Visit the “Performance” tab on MOL for all our educational resources on JEPES.

ReferenceS

PES Order (MCO 1610.7B)

MCO 1610.7B APPENDIX A W/ CHANGES

PES Briefs

PES Part I--Non-reporting Officials

PES Part II--New Reporting Officials

PES Part III--Mid-level Reporting Officials

PES Part IV--Senior Reporting Officials

Online Applications

Automated Performance Evaluation System (A-PES)

NAVMC 10835 FitRep

Request for Administrative Correction to Processed Fitness Report