DTS

Approximately 30 days before the start of a board, board members will receive detailed entitlements and DTS instructions pertaining to their particular board, to include planned dates of board execution, per diem and daily rates, rental car information, and guidance for submission of DTS documents. Members must adhere to the Joint Travel Regulations, local regulations and directives, and travel matters provided to properly submit their documents and ensure timely payouts.

Authorizations

• Ensure you have been cross-org’d to LOA 26PRBD prior to submitting your DTS authorization.

• Members traveling less than 400 miles one way are not authorized a rental vehicle.

• Members traveling from CONUS are authorized 1 travel day prior to the board start date.

• Members traveling from OCONUS locations (Japan, Europe, Hawaii, Guam, etc.) are authorized 2 travel days prior to the board start date.

• Lodging will be arranged outside of DTS through Liversedge or The Crossroads Inns of the Corps aboard Marine Corps Base Quantico.

• Lodging secured off base will be booked within DTS and require a Certificate of Non-Availability (CNA) for AO approval.

• When creating your DTS authorization, use the location: QUANTICO, VA do not use: QUANTICO MC COMBAT DEV CMD, VA.

• Under Itinerary ensure the Purpose field is set to Mission to allow proper payment processing.

​​​Vouchers

• If your TDY ends earlier than originally scheduled, DO NOT amend your authorization, as this may cause issues with ticketed return flights to your PDS.

• Any adjustments to your actual travel dates should be updated on your voucher to reflect the correct end date.

• Ensure all required supporting documentation is uploaded with your voucher submission.

• Supporting documents must include final receipts for all reimbursable expenses, including:

  • Flights

  • Rental cars

  • Lodging

  • TMC (Travel Management Company) fees

• Receipts must show the full cost and charge breakdown for each expense.

• Final paid receipts are required for reimbursement processing.

• Flight invoices, itinerary-only documents, or rental car reservation confirmations will not be accepted in place of final receipts.

• Verify all uploaded receipts are legible and clearly display traveler name, dates, and payment status.

• Ensure voucher expenses match the actual travel performed and receipts provided.

• Double-check voucher entries prior to submission to prevent delays in approval and reimbursement processing.

ADDTIONAL INFO:

✅ Integrated Lodging Program (ILP) Requirement
Per the Joint Travel Regulations (JTR) paragraph 020303, DoD travelers on Temporary Duty (TDY) at an ILP site, such as Marine Corps Base Quantico (MCBQ), are required to use available ILP facilities, which include DoD lodging, privatized lodging, or DoD Preferred Commercial lodging.

• ILP Site Designation: MCBQ is designated as an ILP site.

• Booking Requirements: Off-base lodging must be at preapproved ILP sites. While the Defense Travel System (DTS) typically identifies ILP-compliant hotels, it's advisable to verify the hotel's status using the DoD Preferred Hotel List.

• Lodging Rate Cap: The maximum reimbursable rate for off-base lodging is $99.00, as specified in the ILP Rates effective 01 May 2025.

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  📄 Certificate of Non-Availability (CNA) and Reimbursement

• With CNA: If ILP lodging is unavailable and a CNA is obtained, travelers are authorized reimbursement for actual lodging costs, including applicable taxes.

• Without CNA: If a traveler does not use available ILP lodging without obtaining a CNA, reimbursement is limited to the ILP negotiated lodging rate plus prorated taxes, unless the traveler is tax-exempt. The traveler is financially responsible for any additional costs.

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  📚 References

• JTR Paragraph 020303: Mandates the use of ILP facilities when available. https://www.travel.dod.mil/Programs/Lodging/

• JTR Table 2-15, Line 1: Outlines reimbursement limitations when ILP lodging is not used without a CNA.

• JTR Table 2-14, Line 2: Specifies the requirement for a CNA when ILP lodging is unavailable.

• On-Base Lodging Is Not Available, and

• The Marine obtains a Certificate of Non-Availability (CNA), and

• The Marine stays at an approved ILP site (i.e., DoD Preferred Commercial lodging).

• ➡️ In this case, the Marine can be reimbursed up to the full locality rate (e.g., $110 for Quantico), including taxes.

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  ⚠️ When Reimbursement Is Limited

• If the Marine stays off base without a CNA, and ILP lodging was available, then reimbursement is capped at the ILP negotiated rate + prorated taxes (which is typically $99 or less), even if the hotel costs more.

• ➡️ The Marine will be financially responsible for the difference.

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  🧾 Example Scenarios

  Situation	Reimbursement Cap
  On-base not available + CNA + ILP hotel	Up to $110 + taxes
  On-base not available + no CNA	Limited to ILP rate + prorated taxes (~$99)
  On-base available but not used	Limited to on-base rate (e.g., $110) or possibly disallowed
  Off-base at non-ILP site + no CNA	Reimbursement capped or denied